Job Description

Position overview:

The Accounts Payable Administrator is responsible for timely and accurate processing of vendor invoices, consignment, and pipeline payment documents.

Job responsibilities:

  • Ensure timely and accurate posting of all types of invoices and other invoice processing related functions;
  • Ascertain that invoice approvals are in accordance with the company’s Delegation of Authority;
  • Review incoming invoices for compliance ensuring they are submitted in a manner that is compliant with departmental standards including the validation of the invoice number, baseline date, and payment terms to the vendor master and purchase order information;
  • Act as the focal point for vendor inquires on account status, effectively communicating to the vendor the payables process and resolving issues in a timely and professional manner in order to avoid disruption in service and to build a mutually beneficial relationship;
  • Maintain professional and effective communication with Treasury, Indirect and Direct Buyers, Commodity Managers and Contract Administrators to collect the necessary information to post and have invoices available in a timely matter;
  • Participate in group discussions and/or partner with AP Manager to identify trends and areas for improvement and assist in creating documentation for new and existing processes to create efficiency and improve the overall success of the P2P department;
  • Initiate contact with vendors to communicate P2P invoicing standards and collaborate to remove procedural obstacles to meeting standards;
  • Perform clearing documents;
  • Reconcile vendor statements or open invoice documents to SAP Accounts Payable Ledger;
  • Check payment proposals to allow accurate on time transfer of funds;
  • Mail containing a multitude of documents which must be properly directed to appropriate individuals, organized, and scanned for archiving in SAP;
  • Manage a complex workload in order to complete tasks within departmental standards and Standard Service Level Agreements;
  • Handling of the Shared Mailboxes
  • Other duties as assigned by manager.

Education/Qualifications:

  • Moderne Bedrijfs Administratie or equivalent education on HBO level;
  • 1-3 years Accounts Payable experience;
  • Fluent language skills in English
  • Proficiency in Microsoft Office, particularly Excel;
  • SAP knowledge is strongly required (AP functions);
  • Strong proficiency in Microsoft Excel (2010);

Competencies:

  • Ability to work accurate, with time management and organizational skills;
  • Ability to work independently and in a team environment;
  • Good communication skills with the ability to interact with all levels of the organization.

Application Instructions

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