Job Description

SUMMARY

Provide administrative support to VP, HR and Talent Management, and Corporate Lead HRBPs to support the administration, efficiency and integrity of HR processes and procedures.  Includes mail organization, document preparation, meeting arrangements, data analysis and input, as well as invoice processing.

DUTIES AND RESPONSIBILITIES

May include, but are not limited to, the following:

  • Prepare reports and documents in Word, Excel and PowerPoint. Includes formatting, editing and printing of text, data, and graphics. Must proofread and ensure complete accuracy.  Expected to use Excel to organize and analyze information.
  • Set up vendors in system.  Code vendor invoices in vendor invoice management system for CHRO, TM and Corporate Lead HRBPs.  Handle third-party reimbursements for job candidates.  Allocate expenses charged to P-card.   Process temporary labor invoices for corporate offices.  Track expenses and provide budget summaries.
  • Input personnel data into HR Information System (Workday) for new hires and existing employees who are changing organizations, grades, levels or compensation.  Interacts with Corporate Lead HRBPs to ensure accuracy and timeliness of input.  Run varied reports from Workday as requested.
  • Collect and verify complex information from multiple locations for consolidated reporting.
  • Develop/maintain a well-organized physical and computer filing system that permits easy reference or retrieval of complex information.  Includes storage arrangements for files as needed.
  • Create company-wide organization charts based on HRIS data.  Maintain central HR contact list and organization charts.
  • Follow up regarding manager approval of timekeeping records in system.
  • Make complex meetings arrangements, including scheduling travel and interviews. Ensure room set up, catering and coordination of all related logistics including video conferencing.
  • Maintain office supply inventory for defined staff group by checking and organizing stock to determine inventory level; anticipating needs.
  • Assist in HR projects. Support operational excellence, including reviewing area of responsibility for improvement opportunities to recommend ideas to management.  Comply with all Company policies and procedures. Any additional responsibilities or tasks as assigned.  

EDUCATION, EXPERIENCE AND QUALIFICATIONS

  • High School Diploma and 3 plus years of related experience, preferably supporting Human Resources, or a Bachelor degree plus two years of related experience is required.
  • Demonstrated solid proficiency in Word, Excel, PowerPoint and Outlook.
  • Proven high level of attention to detail and accuracy.
  • Strong initiative, proactive manner and persistence in follow-up.
  • Demonstrated strong interpersonal and communication skills (verbal and written) in team environment.
  • Ability to work independently, handle multiple tasks, and to exercise good professional judgment, as needed.
  • Demonstrated business professionalism, respect for confidentiality and appropriate handling of sensitive information with tact, diplomacy and discretion.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to sit; stand; walk; use hands to touch, handle, or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to stoop, kneel, or crouch.  The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate as normally based in an office.  Some of the work may be required in the operating units which can require usage of required PPE including safety glasses, hearing protection, etc.  May also result in exposure to outside elements and may require usage of stairs and elevators. Minimal travel may be required.

Application Instructions

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