Job Description

Job Summary,

Working under the direction of the senior buyers assist with all buying activities

  • Purchase all items for maintenance and non-stock production
  • Ensure timely processing of POs
  • Follow up on procurement related issues
  • Co-ordinate procurement activities with receiving to ensure conformance to company policy
  • Generate all PO’s per request from maintenance department or the plant (for consumables and supplies). This requires constant communication and meeting with maintenance office. Maintain priority on placing orders per maintenance office requirement
  • Communicate PO’s to the vendors and contractors, obtain confirmations of dates and quantities, notify requestor of deviations to request, and document all correspondence.
  • Maintain and manage PO’s and keep them up-to-date (making changes if necessary)
  • Working closely with maintenance/vendors/receiving, to ensure paper works are sent to receiving and PO’s received/closed. This requires to ensure that vendor’s packing slip and the PO would match
  • Tracking the maintenance spending per maintenance department instruction and populate into the X drive
  • Proper documentation of PO’s and quotes and other documents in order to easy access for Maintenance and Audit purpose
  • Responsible to respond to BSG and Finance issues regarding the PO’s, including AP scorecard, pricing issues, discrepancies, etc. (FIRST LEVEL)

Application Instructions

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