Job Description

Objective

The Procurement Process Specialist (Indirects) function is accountable for the creation and maintenance of pricing and approved vendor lists within SAP for indirect materials and services. Team members provide assistance to Procurement Commodity Managers and Site Buyers while adhering to the recognized and communicated procurement processes. The team works with EU organization and relevant departments: IT, Accounts Payable, Procurement, Master Data and other areas to handle invoice exceptions relating to indirect materials and services.

Essential Functions

  • Execute all procurement process activities (create and maintain Info Records, Source Lists, process order confirmations, maintain Purchase Orders, request special payments) in accordance with the global procurement policies. This includes but is not limited to, Incoterms, pricing conditions, freight\duty conditions, validity periods, payment terms and methods, text and relevant tax information.
  • Monitor and resolve all assigned parked (ZFPW) and blocked (ZFBW) invoices in a timely manner, ensuring invoices are available to pay
  • Resolve pricing discrepancies for Invoice resolution. Work closely with vendors and accounts payable to resolve any issues.
  • Create Purchase Requisitions for the requests submitted via ticket by the I.T. organization.
  • Ensure order confirmations are received and recorded in ZPOD, as well as a proper follow up with the vendors and creation of Goods Receipt upon delivery for all I.T. related Purchase Orders.
  • Update purchase orders as necessary to ensure most current data is reflected, payment terms, pricing, etc.
  • Assist internal users in requesting the creation or changes of vendor accounts.
  • Back up other team member as necessary and required for the smooth business continuation purposes (possible coverage for regions in different time zones).

*This document only summarizes major duties; there may be other activities of the job not referred to.

Qualifications

  • 2+ years’ experience in SAP Master Data/Purchasing/AP environment/Logistics
  • Minimum degree required
  • Proficiency in Microsoft Office and Outlook
  • Fluent language skills in English
  • Have excellent communication skills, both verbally and in writing
  • Must be able to work in accurate manner
  • Ability to follow established procedures
  • Willing to utilize and learn multiple applications / systems
  • Be able to handle fast changing environment and have flexible mind set
  • Good organizational and interpersonal skills

Application Instructions

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